North Florida is a region of the Southern U.S. state of Florida, consists of the northern parts of the country. It includes Jacksonville and nearby localities in Northeast Florida, an inner region known as North Central Florida, and the Florida Panhandle. It is one of Florida’s three most visited areas, along with South Florida and Central Florida. With this, moving is not easy here especially when you own a business. Preparing to move to an office or business can be much more complicated than moving home. Preparation is essential and ensuring that everything on your list is complete is essential. Use this quick checklist as a guide to keep your business going.
Determine a time frame and schedule
Your time frame should be the primary thing you do. Set the date of which everything must be outside of the office space, which is your final moving date. You will probably need a few days to move, depending on the number of things you have to move. Work backward from your move-in date and make a list of all the things you must do before the movers arrive.
Assign tasks and set up a moving committee if necessary
It is a good idea to involve the staff in making the relocation. A moving committee can not only help you organize and plan the move, but also facilitate the transition for the rest of the staff. Have the committee review all assignments and assign roles as necessary. As the plan progresses, you may need to add tasks to the list and, as you do so, be sure to assign tasks as well; There is a lot to do to do it all yourself.
Configure an internal and external communications plan
An internal communication plan will ensure that employees are informed of the moving plans, while an external plan will keep their clients and suppliers updated in their business activities during the transfer so that they can keep their business running during the transition.
Hire a reliable north florida moving company
Like any other relocation, hiring good and affordable moving companies takes time and should be one of the first tasks on your list. Have a staff member develop a list of at least five moving companies, then be sure to investigate them thoroughly before hiring them. Determine the quality of their moving and storage, budget, get quotes and compare the services among the moving companies to decide which one to hire.
Hire professional packers
If your variable budget can help you hire professional packers, do it. This will prevent you and your employees from having to pack areas of the office that are common and, often, the most difficult spaces to pack and move. Employees may be asked to pack their desks or offices, as it also gives staff the opportunity to clean their areas and get rid of things they do not need to move around.
Create a new office and design plan
This is where your moving committee will be instrumental. It is always difficult to move to a new space, but when you have to discover where everyone is going and everything, it takes a long time. Make sure you know where each piece of furniture will be placed and each employee will sit down. The more detailed the plan, the better.
Talk to your current suppliers
Moving a company can mean changing the service provider. Verify your contracts and then decide if you will stay with your current providers or if you will consider the change. You will have to determine what the new space will need regarding telephone lines and network infrastructure. Talk to your new owner and vendors to make sure you know what the unique space needs, so there is not a gap in the service. Any equipment you are renting, contact the distributor to notify them of the move and the best way to get your equipment to the new location.
Keep employees updated and informed
A move can be difficult for employees. It can mean a change in the way you travel and if your trip is now longer than before. If you move to a smaller space, the staff needs to know how the offices will be allocated and how your new space will look. Employees must be informed at every step of the process. I recommend keeping a moving schedule on the kitchen bulletin board or other shared space so that people can see how things are progressing and what is expected of them as employees.